Ralf Weiser's Blog – Shake Up Your Snow Globe! ©

Stop doing, shake your globe, ponder, dream, start reaching your full potential – live on purpose and do it with a smile!

Archive for the tag “social media”

14 ways to increase productivity at work and more


14 ways to increase productivity at work and more Smaller FB

Time is money, right? Well, not everything can or should be expressed in form of cold hard cash. One thing that is the most precious resource that we never have enough of is time.

There are plenty of time wasters every day that are annoying as they are wasting time you do not have. Here are a few concepts that can help you get another hour back per day.

  1. Make a list of the top three to five things you will get done the next day. Nothing beats being prepared for the next day.
  2. Set a time of the day that you want to use for working on a particular issue. Then provide your coworkers a visual signal that you are not available. Close the door (if you have one) and most importantly tape a sheet of paper to the door or the back of your chair with “work session in progress, please do not disturb. Set your phone to “do not disturb” and put in ear plugs if your co-workers are too loud.
  3. Declutter your desk every night. Do not let piles of paperwork and old parts let you start the next day wondering where you left off. Clean it up; once and done.
  4. Institute a To-look-at-later drawer. Clear out a drawer in your desk. I am certain you have all sorts of magazines, documents, memos, pet projects, etc that you would like to look at later. When you look at your in-box clean it out over the recycling bin for starters. Then put the really hot and important stuff on top of your desk. Put what is left in this empty drawer. After four to six weeks throw everything in the drawer out. Yes, you read this correctly. Just throw it out. If you have not needed to look at any of it this long, you do not need it. Do not think about reading it again. Just put it into recycling.
  5. Only answer e-mails that have your name in the “To” line. It will take a while for your folks to get used to this, but trust me, you will later be glad that you instituted this rule. What is the purpose of putting you in the CC field and expect that you read and react to each of these mails? That is why there is a To line. This can save you hours. People will adjust to your rule sooner than you think.
  6. Never check e-mails early in the morning unless the headline reads “emergency”. Most people will say that the early morning is their most productive time. Do not waste this time checking mail. If you do, you will find yourself having answered mails and it is almost lunch time. Before you know it you will not get your work done anymore. Check it midday. It takes discipline, but most mails do not need your input anyway because people are too lazy to look for information themselves and they rather ask you to save time – that is your time!
  7. Let new vendors sent you a mail or ask for their web page. Vendors love to speak to you in person. Unless you asked for them to call you, most of those calls cost you time with very little return on your time investment. Get them to drop you a mail and / or ask for their web page information. Take a look at it right as you speak and bookmark it for later use.
  8. Install a second monitor. If you have to beg for a second monitor for your computer. It saves so much time to be able to look at two programs, documents etc. It will do wonders for your stress level as well.
  9. Get Swype for your mobile smart phone or other mobile devices. Instead of typing you just need to swipe on your keyboard. http://www.swype.com/
  10. Tell your meeting appointments where you are and how close you are to making the next meeting without having to call. Use Glympse. It works with any software and phone. http://glympse.com/
  11. Use Pocket for looking at all the web sites, etc you get mailed at a time when it is convenient for you. It keeps track of the sites and you do not have to bookmark them. http://getpocket.com
  12. Use Doodle for setting up meeting across all mail platforms. A great time saver that lets your meeting participants pick a meeting time that is convenient for everyone. http://www.doodle.com/
  13. Use Wikisend for sending large files up to 100mb. It is a free service and saves many a headaches when you have large files to share with others. http://wikisend.com/
  14. Use Buffer for all your social media posting needs. Collect content and let Buffer send it all out to your favorite social media platforms. https://buffer.com

Some things you cannot change at work and they cost you time. Then there are others that you have control over. Make sure to eliminate as many time wasters as possible. The future has not happened yet and the past is the past. You only have the current moment. Make it count and use any tools to give you more time to dedicate to really important matters.

Ralf

Too old to be hip and too young not to use social media – 3 quick thoughts for the non-believer in social media


Too old to be hip and too young not to use social media – 3 quick thoughts for the non-believer in social media Smaller FB

As of late there is rarely a week that does not go by where folks don’t ask me why I extensively use LinkedIn, Facebook, Buffer, Klout, Paper.li, Tumblr, Instagram, YouTube, write a blog and more. To me they have become incredible time saving and business tools that I would not want to miss anymore. I have been able to stay in touch with old friends and relatives, found new friends. For work I have even found new employees, vendors, and business opportunities on LinkedIn. More importantly, I have been able to find my own tribe – positive people who like to serve others such that everyone can be a winner. It’s like building a mini community that is with you wherever you go. It is too cool to miss anymore.

Problem is that for the majority of older folks who ask me what in the world I do the things I do they just do not see the value. The sheer volume of Internet offers provides little more than total confusion and they look at me funny: “What on Earth do you spent all this time on line for (actually I don’t)?” On the other hand, younger people look at us “older” folks as if we are dinosaurs. We are caught between a rock and a hard place: Too old to be hip and too young not to use social media.

Just wait a moment though. Do not throw in the towel just yet. There are 3 key questions for you to ponder. Once you are done with thinking hard, it will be time to act. Choose to become an active social media member; that is all that I can recommend.

  • What can you lose? There is so much useful information out there that it would be a shame missing out on it. You can always choose to ignore the chatter and do nothing. It’s all electronic and will therefore not waste any paper.
  • Confused where to get help? It is easier than you think. If you have family and friends chances are that someone can get you started with the minimum Internet presence such as mail, Facebook, LinkedIn, WordPress, etc. Once your personal information (profile), timeline, sharing platform, are set up, all you have to invest is a few hours of getting used to start using it.
  • What is the most important thing about starting to use social media? It all seems a possible waste of time, this social media thing. True only if you do this for the wrong or no reason. Ponder first if and what kind of a community you want and which existing ones you want to hang out with (that would determine which channel, or web site / app you want to use).
    Well, it is also a time suck if you have no plan how much time you want to dedicate to this and when. The moment you have an idea what you want your limitations to be the Internet can become your friend and not your foe. Start with spending no more than 20 minutes per day either in the evening, or in the morning on your favorite platforms. Then explore the pages and functions of each of your platforms. Do so with the innocence and mindset of a 9 year old child. Do not be afraid to make mistakes – they really do not matter in the vast space that is the Internet.

Is all of this still too much for you? No worries, I will never lay a guilt trip on anyone. This is a matter of your personal choice. You can certainly choose to stay where you are and not use any. You are missing out on a cool thing.

On the other hand there are truly useful features of the various platforms in stow for you. Then there is the nasty issue with obsolescence and the never ending push for newer, better, and more useful technologies spreading through our daily work and social lives. How we do business will more and more rely on Internet technologies. It is tough to stop the proliferation of faster and cheaper method to communicate and do business with one another.

What is happening is not unlike what happened on the PA Turnpike: At first EZ Pass payment with the transponders allowing you to just drive through the toll booths used to be the exception. It makes your trips shorter though and as of late the tolls are cheaper for the EZ Pass user – people who do not use the new technology spend more time and money on the Turnpike. See what I mean? Age does not play a role here folks!

If you are interested in learning more about this topic and would like to get more into the hang of social media, here are 2 people who have helped me greatly with venturing deeper into this subject matter: Jeff Goins and Michael Hyatt. If you are also into building a tribe check out these two folks: Seth Godin and Gair Maxwell. Let me know if you have any question, or if I can be of any help with any of the above.

Ralf

Do you want your organization to turn into a customer and new employees magnet?


7 key strategies that can turn any organization from start-up to into a well known brand zyToG7EiE

Photo credit: www.clipartbest.com

Entrepreneurship and leadership are fun, but they also can be a huge challenge. How do you grow your business in a way that is long term sustainable whilst also rendering enough profits such that you can invest in your people and infrastructure? How do you do this without totally giving your own life up because you have to work exorbitant hours? How will your family see you again and how will you manage stress to a manageable level?

Chances are that you have asked yourself these questions over and over again. Regardless whether you are the key leader in a small business or are the CEO of a large corporation the questions are typically very similar. Fortunately, the answers are amazingly simple as well. Key question here is only how comfortable you are to commit yourself to opening your organization up to an open platform. The more you are ready to open up to true collaboration the greater the chance that you will soon enjoy your co-leaders and employees becoming your co-entrepreneurs.

What I am inferring here is that you have the opportunity developing your own brand that can become self-sustainable. This allows you to focus on planning the future development of your organization without you having to worry about that the day-to-day operation goes awry without you being there. It helps reducing your stress and that of everyone in your organization.

  1. Start with a quality product of service: Absolute important is having a quality product and/ or service to start with. Do not get this wrong and mixed up with clever or really unique. Excellent execution of what you have to offer to customers is essential in making sure that there is long term sustainability for your organization.
  2. Ego management: Skip this blog if you are not willing to let go of your ego. Long term sustainability can only happen when you as the leader are willing to not be the only one who speaks, directs, manages, generates ideas, etc. Egomaniacs make for miserable working conditions and no one needs another toxic work place.
  3. Safe working place: This is more than the physical safety at work. I am speaking about candor. Candor is the best antidote to your ego and that of others. Only when it is safe to speak about your company’s challenges will you get to the bottom of what your folks will need to fix.
  4. Communication management: Great conscious leaders make a huge commitment to open communication. Department meetings held regularly and also allowing for your managers meeting with their team members one on one regularly will provide ample information about where and how your organization and people need help. If you are really good, you will hold weekly company meetings where everybody can get a pulse of the organization and where their contributions make a difference.
  5. Collaboration heaven: Collaboration amongst your leadership team is just as important as allowing for this to happen with your customers and all of your employees. How else can you tap into the brain power and creativity of the people who do the front line work every day? Create a conduit and place where this information exchange can happen at strategic and tactical level, step back, and be ready to be amazed what your folks can help create.
  6. Servitude: This point of course assumes that you have made it beyond point 2. above. Really great leaders realize that they need to view their role as the one who serves the folks who work for them. That does not means that leaders must do the work of the people reporting to them. What is more important than anything else here is that the team members feel respected, are taking seriously, and that their contributions count. Helping develop your employees by helping them excel increases the trust in you and the company and makes for very loyal followers – team members and customers alike.
  7. Commitment management: First and foremost that is your commitment to invest all your efforts to make the changes happening that your team members helped develop. That fosters even more trust and ensures your organization making a lot of progress. Once your team knows that when they come together and help co-create their future with you and you deliver the commitment allowing for continual improvement to occur, you will enjoy success almost guaranteed.

This is not an easy road to travel and definitely not a fast one. It represents a cultural change and those typically take a few years to fully come around to full fruition. If you expect your people to change, make sure asking yourself first how you must change. Invite your team members – and I mean all of them – to help collaborate about if and how / what kind of changes need to be made in order to serve your organization’s purpose (your “why”). Then leave them be, check your ego at the front door and be ready to be amazed how many people step forward with the desire helping to achieve your growth goals.

Ralf Weiser

Ever thought of blogging? Check out 3 great resources


Ever thought of blogging? Check out 3 great resources Ralf a

“If I only had the time then I would be able to start blogging”. Does that sound like you? I hear this a lot. Most folks are really overwhelmed by the technical details how to get started. That is actually the simpler part of the whole endeavor.

The toughest part of this is to jump over your own shadow and make the decision to get started. Once you commit you can start figuring out how to best do this.

There is a bounty of resources that can help you get started. Here is writer Jeff Goin’s quick start up help: http://t.co/hJpn4hdD Also, here is Michael Hyatt’s advice on platform and blog building: http://michaelhyatt.com/ez-wordpress-setup.html You can be up in 8 to 20 minutes.

Next is planning out what you want to blog about. If it is your plan to monetize this eventually then you had better pick something that will provide value to the readers, but most importantly it needs to have a key focal point and clarity. No niche topic is small enough to write about consistently.

Now plan out your topics and the frequency with which you want to blog. Consistency and predictability are the most important factors next writing from the reader’s vantage point. Provide enough time slots for you to start writing out topics and then regularly start writing about them. Build up a queue of blogs that allow firing them off consistently.

Get into the habit of delivering the blog in a predictable time frame. Watch your readership increase. The secret of increasing readership has to do with being able to pick great headlines http://www.copyblogger.com/10-sure-fire-headline-formulas-that-work/ and also structuring your paragraphs. More important is to deliver content that is timeless. Finally do not demand and expect readers to just sign own; write to earn every new reader.

Make it easy to share your content and finally think about guest posting. Work with bloggers that deliver similar content. Connect with well-known bloggers and writers – never, ever ask them for favors. Just listen to what they have to share with you and perhaps they may even consider providing a guest spot, or connecting you with another great resource.

Before you know it you will see how easy it is to amass blog posts. Blogging is one of the best things I have done for my personal development. Writing about a topic provides clarity and focus. If you are interested in doing the same, all you need to do is to make the decision to start and you will be up and running in no time.

Have fun and a great week – do not forget to start, otherwise this will nag at you for a long time to come.

Ralf

Post Navigation

%d bloggers like this: